5 free church offering templates to track donations

Behind every effective ministry is a group of faithful donors who count on you to steward their contributions responsibly. As donations come in during church services and throughout the week, it can be a challenge to keep up with tracking financial data.

A church offering template is a great way to track donations and stay accountable. These documents maintain transparency and integrity—both essential in preserving the trust of your church community.

If you’re ready to take the first step in improving your church’s financial records, let’s look at what a church offering template is and where you can find them.

What is a church offering template?

Available in digital or print form, a church donation form template is used to record and track donations received. These ready-made documents save time by giving staff a place to start when it comes to keeping financial records. Simply fill in the blanks on your template and file it away for safekeeping or scan them onto a hard drive.

No matter the format, the best church offering templates will include:

• Donor information: There should be space to capture basic contact information such as names, phone numbers, email addresses, and home addresses.

• Donation information: Ensure there’s enough room to record donation-specific data such as date of contribution, dollar amount, and the payment method (cash, check, card).

• Notes: Check that there’s space to make note of the donation’s purpose (offerings, tithes, gifts, fundraisers) to ensure transparent and accurate fund allocation.

If you decide to go with a digital template, look for features such as:

• Formulas to instantly calculate subtotals and totals
• Responsive visuals that track progress over time with graphic elements
• Integration with online donation forms to automate tracking
• Customization of text and colors to match branding

5 free church offering template examples

1. Jotform

The Jotform Donation Tracker Template is an online spreadsheet that helps nonprofits manage their donations. All document editing takes place within Jotform’s online web-based platform. To get started, click “use template” and begin tracking donation amounts, contact info, and notes right in your browser. Once complete, create a free account to download files in CSV, Excel, or PDF format.

Pros:

• Integration to automate tracking
• Customizable text and colors
• Instant calculation for donation totals
  

Cons:

• Only editable via internet browser
• May be a challenge for those who aren’t tech savvy

2. Vertex42

The Excel document from Vertex42 can be used as a church tithe record log to track fundraising efforts over the course of several weeks. It includes a donation ledger, thermometer chart, and three pivot tables. Simply download the XLS file and open in Excel to start recording donations. Use the summary section to calculate total donations for specific dates or date ranges. Then, analyze data with three different pivot tables organized by day, week, and individual donor.

Pros:

• Multiple tabs offering basic analytics
• Visual thermometer chart
• Fully customizable

Cons:

• Must be familiar with Excel
• Risk of accidentally interfering with formulas

3. WallStreetMojo

‍WallStreetMojo’s digital church donation form template is a simple and accessible way for nonprofits to track donations. It records donor information, payment methods, months, and donation amounts. Users can access this template by downloading one of its many formats: Excel, Google Sheets, OpenOffice, CSV, or PDF. Then, customize if you’d like with select formats or print out a copy to jump right into tracking.

Pros:

• Simple minimalist template
• Easy to customize
• Multiple format options

Cons:

• May be too simple for larger churches
• No built-in digital features

4. FreeChurchForms

FreeChurchForms provides four templates to track and manage church service donations. Users can download these templates as PDFs to edit in Adobe Reader or print and record by hand. Track check numbers and amounts, bill and coin quantities, and whether donations are tithes and offerings or ministry-specific gifts.

Pros:

• Multiple template options
• Space for two people to sign off
• Simple design

Cons:

• Limited to cash and check donations
• Not ideal for large churches
• Donor information limited to check contributions

5. SignNow

This online PDF church offering template from SignNow is accessed through its web-based program. Churches can use this tithe tracker to record and categorize their donations. Simply fill in each editable field and have record-keepers sign off in the designated areas. There’s room to record bills, coins, and checks. However, users can only access this for free with a 30-day trial.

Pros:

• Enter data digitally
• Create multiple pages in one document

Cons:

• Sign-up is required
• Free trial only lasts 30 days
• Must pay monthly after trial

What about church donation tracking software?

A church offering template is a great starting point, but even the best templates have their limitations. As your church grows, financial tracking will only get more complex and time-consuming.

That’s where church donation tracking software comes into play. Let’s look at some of the features and benefits of top tracking software:

• Reporting: Generate detailed financial reports that give a clear birds-eye-view of your donors’ contributions. Church admins can identify trends to make informed financial decisions and address areas that may need your attention.

• Robust analytics: Understand your donors better with analytics tools. Learn when people usually donate and who gives regularly. Churches can use this data to gain insight into giving patterns and optimize fundraising strategies.

• Management of all donation types: Prevent donations from falling through the cracks and accommodate the preferences of your donors. Most church donation tracking software can handle cash, checks, ACH bank transfers, and credit cards.

• Manual donation entry & check scanning: Enjoy the flexibility of manual tracking for cash and check donations. Sometimes a giving situation requires data to be entered by hand, and with a check scanning feature, churches can track paper checks with ease.

• Integration with other digital tools: Experience seamless integration with things like online giving platforms, mobile apps, and accounting software. This capability reduces the risk of human error and saves you time by limiting manual data entry.

End-to-end giving tools & donor management

Faithful donors are at the core of every effective ministry, and they trust churches to steward their contributions well. Keeping track of donations maintains the transparency and integrity of your church, and Subsplash offers powerful tools that make managing finances easy.

With Subsplash Giving, you can enjoy a fully-integrated platform and benefit from donor tracking features such as:

• Enhanced analytics that allow pastors and church leaders to gain insights into their church's donations, track specific funds, and assess payment methods through the Giving Dashboard.

• Advanced reporting tools that provide comprehensive insights, allowing you to effortlessly track donor trends, fund performance, and recurring gifts across campuses.

• Donation entry to streamline church giving records, consolidating online, check, cash, and even cryptocurrency donations.

• Level 1 PCI Compliance for a secure giving and record-keeping experience, ensuring the financial information of your church community is safe.

To find out how you can partner with a team that’s dedicated to helping your church encourage generosity and accountability, [.blog-contact-cta]schedule a free Subsplash Giving demo today![.blog-contact-cta]